Accounting Clerk/Analyst

Duties/Responsibilities:

• Creates invoices according to company practices; submits invoices to customers as required.

• Daily collection calls/emails for accounts recievable.

• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions. Maintain proper documentation of collection efforts by adding collection notes derived from calls/emails into accounting software.

• Researches customer discrepancies and past-due amounts.

• Solve invoicing issues with Billing coordinator.

• Assists in reconciling billing to operational back-end systems.

• Maintain A/R records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.

• Prepare analyses relevant to A/R so management can gain a better understanding of how invoicing efforts are progressing.

• Produce various requested reports

• Process credit card payments

• Pull client credit reports

• Provide timely updates on collection activity and AR status

• Maintain up to date Statement of account contacts for clients

• Generate and issue monthly reminder statement to clients

• Support other accounting and finance team members, as well as operations counterparts.

• Prepare accounting entries where required for the accounting records and financial reports

• Assist Supervisor and other accounting staff with monthly, quarterly and year-end reporting activities

• Any other duties or projects that may be assigned from time to time

• Accountable for all work assigned

• Takes initiative and willing to adapt and learn new things as they arise in a fast paced changing environment

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Required Skills/Abilities:

• Post-Secondary Diploma or Degree in Accounting, Finance or Business

• Technically adept with intermediate skills in MS Office Suite (Outlook, Excel, and Word); experience with ERP systems is preferred (D365,) or other Microsoft-based systems.

• Proficient in Quickbooks online as our main accounting records system, and j-billing system

• Excellent communication skills, both written and verbal

• Ability to process a high volume of transactions/ emails, organized and detailed

• High attention to detail, with the ability to recognize discrepancies and work with a high degree of accuracy with minimal supervision.

• Must be able to work in a fast-paced environment and adapt to changes in the work environment.

• Ability to follow and understand processes and controls.

• Strong customer service skills and ability to interact professionally with internal and external audiences

• Ability to take initiative and be thoughtful in process and ability to ask questions when in a bind

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Position Requirements:

• Minimum of 3 years’ experience in accounting/A/R credit/collections function

• Successful completion of a post-secondary program in Accounting or a related discipline

• Prior experience in a professional services setting is strongly preferred

• Handle time pressure situations and stress of multiple task demands

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Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

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Benefits:

• Casual dress

• Company events

• Dental care

• Disability insurance

• Extended health care

• Flexible schedule

• Life insurance

• On-site parking

• Paid time off

• Tuition reimbursement

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Schedule:

• Monday to Friday

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Education:

• Secondary School (preferred)

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Experience:

• QuickBooks: 1 year (required)

• Bookkeeping: 3 years (preferred)​

Language:

• English (required)

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Work Location: In person